Business communication has come a long way since Don Draper counted on his secretary to always be available with a sharpened pencil and steno pad. Increasingly sophisticated tools, such as digital dictation and advanced speech recognition, have had a positive impact on the efficiency of individuals and organizations.
What is dictation software?
Dictation software allows users to verbally brainstorm and create, organize and edit documents while in the office, on the road or in the sky. It is available in paid, built-in or free applications. Multitasking with dictation can result in quantifiable improvements in time management.
What can digital dication be used for?
Digital dictation and speech recognition tools have personal and professional applications, from verbally texting social media posts to creating high level documents for your company. Unlike prior tools, which functioned essentially as word processors, digital dictation software allows for creative design, spelling and content review recommendations, formatting and syntax. It can also help create bulleted lists, and provide grammatical and spelling reviews simply through verbal commands. On another note, those who can speak more quickly than they can type may see time savings as well.
Who is digital dictation software for?
Extensive documentation and detailed record-keeping are particularly necessary in certain segments of the business world. For example, accurate and timely documentation of patient data, diagnostics, treatment plans and visit outcomes are vital in the medical field. This used to be a rather ponderous operation that previously took up a huge chunk of time out of a health care provider’s day, but can now be processed with much more efficiency.
Benefits of digital dictation software
In addition to time saving benefits, digital dictation technology often allows users to record more data while using less battery life than traditional analog methods. It will also help keep data confidential and secure if your dictation tools are equipped with HTTPS and file encryption.
The time you free up by using digital dictation software can be used to generate new business, develop staffing and reward structures, plan process improvements, and to find ways to grow the business overall. And, while doing that coffee run to pick up lattes for the hardworking staff, leaders can use the time in line to brainstorm even further.