Onboarding Process: Make Your Company Workplace a Welcoming One

Onboarding Photo credit Dreamstime
By , Small Business Pulse

Making your workplace a welcoming one depends upon a successful onboarding program, according to The Benefits Guide. Have you ever started a new job and felt lost and disoriented? While people might seem friendly enough, and offering a small tour is beneficial, not all questions are covered during the interview process.

Research from the Society For Human Resource Management suggests new employees that were the recipients of a “successful, organized, and structured onboarding process were 69 percent more likely to stay at a job for at least three years.” Detailing FAQs in an employee welcome package gives a new hire a handy resource that answers the most common questions and makes them feel comfortable in a new work environment.

Dates and deadlines
The Benefits Guide recommends a summary page with dates and deadlines to make your workplace a welcoming one. It should include, but not be limited to, deadlines for projects or paperwork, benefit submission dates, when insurance becomes active, payday, direct deposit, 401K choices, holidays and company closings.

Employee bios
It is sometimes easier to remember names, titles and job descriptions with an accompanying photograph and brief biography. This will help employees to avoid that feeling of being lost, which new hires often experience.

Parking, mass transit, and location
This information is key in getting to work on time, avoiding tickets, pleasing the neighbors and knowing the reserved parking spots. Provide any tips for mass transit as well to lessen any commuter stress that could arise. In addition, if relocation was involved with a new employee, include general items of both necessity and interest such as grocery shopping, malls, dry cleaners, etc. Also, inform employees if there are any discounts available for your business.

Vacation and PTO
Employees are very much interested in knowing and understanding when and how vacation or paid time off can be requested. Include the protocol for requesting days off, how time is accrued and if sick or personal days are separate from vacation days.

It is highly recommended to make any pertinent insurance information easily available, even if registration is done online. Include agents phone numbers and brief instructions for employees to submit their information and policy choice.